Academic Program Management Associate - Microbiology & Immunology
University of Iowa

Job Info

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The Academic Program Management Associate position will provide oversight and coordination of the Department of Microbiology and Immunology undergraduate, graduate and summer research undergraduate experience programs. This position will provide administrative faculty support for the Department of Microbiology and Immunology, while contributing to the success of faculty and staff as well as furthering the goals, objectives, and vision of the Department. The position also provides general support for the Department Executive Officer (DEO). This position will require excellent interpersonal skills and the ability to interact with internal and external constituents while facilitating a positive atmosphere. A high level of professionalism, confidentiality, and independent judgement is necessary for this position. Supervision for this position will be shared by the DEO and Department Administrator.

Position Responsibilities:

Course Management and Service:

• Revise General Catalog entries for Microbiology and Immunology and Summer Research Experiences for Undergraduate (REU).
• Create and revise course descriptions, prerequisites, etc., in the MAUI system.
• Reserve classrooms through CCOM Facilities for MICR courses each semester.
• Create and modify MICR course offerings in MAUI each semester, and Undergraduate Research Experiences Courses (URES) offerings each Summer.
• Coordinate student Assessing the Classroom Environment (ACE) online evaluations and peer-evaluations of courses.
• Track and summarize faculty and instructor teaching effort.

Research Experience for Undergraduate Training Grants/REU Support:

• Provide administrative support for NSF-funded Research Experience for Undergraduates program.
• Answer inquiries from REU applicants and potential applicants regarding program details, eligibility, and application requirements.
• Coordinate travel, housing, registration, and weekly activities for REU participants.
• Assist with annual reports and renewal applications to NSF, including applicant information and statistics, participant information and statistics, and placement of past participants.

Faculty HR and Career Development:

• Administer faculty career promotion and tenure process.
• Oversee annual reviews for all faculty (including Five-Year Post-tenure Peer Review).
• Provide faculty and peer review committees with guidance for five-year post-tenure peer reviews.
• Provide faculty guidance and timeline for promotion and tenure.
• Coordinate review of reappointments for probationary and secondary faculty and instructors
• Participate in faculty recruitment process (place job ads, Qualtrics surveys for anonymous voting for faculty candidate, compile applicant materials for review by the search committee and faculty, and proof-read appointment justification and related documents)
• Oversee and assist with entering faculty information into Academic Profiles (websites)

Department Executive Officer (DEO) Support:

• Provide all aspects of high level, confidential, administrative support to the DEO.
• Coordinate and schedule meetings on behalf of DEO and department committees.
• Assist with collecting and assembling documents needed for faculty and staff award nominations.
• Prepare agendas and minutes for department executive committee and monthly faculty meetings.
• Draft/proof correspondence and documents.
• Act as a liaison to various constituents.
• Assist with DEO travel arrangements and meeting registrations.
• Provide data as needed for various department reporting.
• Approve grades, remind faculty and instructors to submit attendance class lists, etc., each semester.

Required Qualifications:

• A bachelor's degree, or an equivalent combination of education and experience.
• 1-3 years of recent and relevant experience in office administration in a large or complex unit.
• Experience coordinating schedules.
• Excellent customer service skills.
• Demonstrated experience with writing and communication. Ability to help draft correspondence and communications at an executive level.
• Excellent organizational skills and attention to detail.
• Must be able to multi-task, work in a fast-paced and dynamic environment with frequent interruptions, effectively prioritize tasks to consistently meet deadlines, and follow up with related individuals.
• Proficiency with desktop applications, including Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.

Desirable Qualifications:

• Previous experience in academic medicine administration or support.
• Experience with MAUI.
• Experience with Dispatch, Power Point, and Qualtrics.
• Knowledge of University of Iowa policies, procedures, IT services and systems.
• Demonstrated experience in developing, writing and editing.

Application Process: In order to be considered, applicants must upload a CV or resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.

Job openings are posted for a minimum of 14 calendar days. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. This position is not eligible for University sponsorship for employment authorization.

to learn more about this position reach out to Anne Beyerink, anne-phillips@uiowa.edu.

Additional Information

• Classification Title: Acad Clin Prog Mgt Associate
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 3A

Contact Information

• Organization: Healthcare
• Contact Name: Anne Beyerink
• Contact Email: anne-phillips@uiowa.edu

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