TARDIS Project Archivist
Stanford University

Job Info

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TARDIS Project Archivist🔍University Libraries, Redwood City, California, United StatesNew📁Library📅1 day ago Post Date📅105523 Requisition #

This is a double posting for Librarian 1 / 2.Stanford University Libraries seeks a processing archivist to support the completion of the Stanford Auxiliary Libraries (SAL) Project, also known as TARDIS. The archivist will work for the Manuscripts Division in the Department of Special Collections to arrange and describe collection materials formerly stored at a now-closed facility on campus. This is a temporary 1.5-year position. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant.We are seeking a team member who is ready to share their skills and perspectives.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the Department of Special Collections & University Archives:

The Department of Special Collections & University Archives acquires, arranges, describes, preserves, and makes available primary source materials to support the research needs of Stanford students, faculty, and administration, as well as the global community of scholars. The holdings of the Department comprise more than 260,000 rare, fine press, and artists' books, and some 59 million pages of unpublished manuscripts and photographs. Collections include the papers of scientists, mathematicians, technologists, artists, writers, historians, and visionaries; medieval manuscripts; archival photographs; and records of corporations and non-profit organizations with a special interest in Silicon Valley, California, and Mexican American history.

About the Position:

Under the supervision of the Lead Archivist for the TARDIS Project, the Project Archivist will have responsibility for undertaking archival work on this backlog of materials. They will facilitate the throughput of manuscript collections for permanent storage, following our processing policies and procedures.

Collections include a wide array of materials and formats including archival records, personal papers, photographic and other pictorial materials, maps and architectural drawings, audiovisual and born-digital materials, and artifacts.

The Project Archivist will participate in regular planning meetings within the division and department. Professional contributions beyond primary responsibilities are required for advancement in the Librarian series. The successful candidate will show promise or evidence of such contribution.

This position will be based at Stanford's Redwood City campus.

Core Duties

At a Librarian 1 level:

●Survey collections and formats and propose the level of descriptive detail necessary to facilitate discovery and access.

●Complete the arrangement, rehousing, and description of all archival materials in collections according to standards such as DACS or ISAD(G):

oComplete end-processing activities such as labeling and barcoding containers and updating bibliographic records

oCreate EAD finding aids using ArchivesSpace.

oTransfer materials to/from storage in collaboration with other staff.

oCreate descriptive metadata for digital materials

●Manage time to complete and oversee the organization and description of assigned collections.

●May publish articles on project discoveries and updates on SUL blogs or Instagram accounts.

●Perform other duties as assigned.

At a Librarian 2 level, in addition to the work outlined above:

●Identify materials appropriate for conservation or digitization; coordinate that work in collaboration with the Assistant Director and Lead Archivist and track it via JIRA.

●Work independently and make judgments and recommendations about content appraisal and access and report to the immediate supervisor on critical decisions.

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Minimum Requirements

Education and Experience (at Librarian 1 level):

Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience.

Education and Experience (at Librarian 2 level):

Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years of relevant experience in a relevant library setting or a combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities (at Librarian 1 level):

●Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.

●Experience assessing, arranging, and describing archival collections that include multiple formats.

●Familiarity with collections management applications, e.g. ArchivesSpace.

●Consistent display of excellent verbal and written communication skills, including strong presentation skills.

●Ability to work independently as well as effectively in a collaborative team environment.

●High level of proficiency with computers and desktop applications, e.g. Microsoft Office, Google Apps, and Trello.

●Ability to maintain confidentiality with sensitive or restricted information.

●Ability to assist in grant/gift reporting as necessary.

In addition to the above, Knowledge, Skills and Abilities (at Librarian 2 level):

●Ability to independently perform complex job functions such as collection management reviews, preparation of major exhibits, developing policies for business practices.

●Ability to collaborate and negotiate issues with people from different parts of the library and outside the library, including collection curators and creators.

●Ability to identify challenges and opportunities, engage others in their resolution, and recommend appropriate courses of action.

●Supervisory skills and/or basic supervisory experience.

Physical requirements:*

●Constantly perform desk-based computer tasks.

●Occasionally sitting.

●Frequently stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 40 pounds with accommodation when working with collection materials.

●Rarely twist/bend/stoop/squat, kneel/crawl.

●Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

●May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold.

Work Standards:

●Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues, clients, and external organizations.

●Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

●Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You

Contemplate the challenges our planet faces today and the sustainability solutions we will develop in the coming years. Imagine a world without search engines or social platforms Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

●Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk or film screening or listen to a renowned author or global leader speak.

●A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

●A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

●Discovery and fun. Stroll through historic sculptures, trails, and museums.

●Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The expected pay range for this position at Librarian 1 is $81,546-92,000 per annum and for Librarian 2 is $90,524-100,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Additional Information

• Schedule: Full-time
• Job Code: 1781
• Employee Status: Fixed-Term
• Grade: G
• Requisition ID: 105523
• Work Arrangement : On Site

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