Senior Staff Assistant for the Decker School of Nursing
Binghamton University, State University of New York

Job Info

---

Category:: Professional
Subscribe::
Department:: Decker College of Nursing
Locations:: Binghamton, NY
Posted:: Jul 24, 2024
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 15479
Position ID:: 179083

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $55,151 + (dependent on experience)

Binghamton University's Decker College of Nursing and Health Sciences, School of Nursing, located at the newly renovated, state-of-the art health sciences campus in Johnson City, New York, is hiring. The Senior Staff Assistant position is a full-time, campus-based, 12-month appointment.

The primary responsibility of the Senior Staff Assistant is to support faculty, staff, and students for effective and efficient operations of the School of Nursing (SoN) and supporting the SoN through the development and expansion of our Nursing Division. This position also serves as a representative of the program to other administrative units within the college and the university.

This position requires coordinating multiple, complex priorities in a demanding, fast-paced, high-profile environment. The successful candidate is expected to possess strong organizational skills and function with a high level of independence and leadership.

The Decker College of Nursing and Health Sciences is dedicated to the goal of building a diverse and inclusive teaching, research, mentoring, and working environment. Potential applicants who share this goal, especially underrepresented minorities, women and persons with disabilities, are strongly encouraged to apply.

Information about the Decker School of Nursing including its programs, faculty, and staff can be found here: https://www.binghamton.edu/decker/nursing/index.html

Responsibilities include:

• Work collaboratively in a team environment with school, college, and university colleagues, including the Decker College Dean's Office, all divisions within the Decker College, the University Human Resources Office, the University's Communications & Marketing Office, University Graduate Admissions, the University Travel Office, various departments at the Binghamton Foundation, representatives from the Research Foundation of SUNY, and through support of various projects and initiatives through the Decker College office of Advising and Academic Excellence.
• Provide accreditation oversight, preparation, and support including but not limited to monitoring databases of current and new faculty, students, alumni, employers, and advisory board members; sending survey requests; conducting interviews; and compiling accreditation report materials.
• Provide oversight, coordination, and maintenance of faculty credential (licensure, CPR, etc.) tracking.
• Assist with management of systems for organizing accreditation documents, records, and files including but not limited to course syllabi, faculty curriculum vitae, professional licenses, certifications, meeting minutes, exemplars of accreditation criteria, and other required documentary evidence.
• Provide administrative support for Nursing program recruitment and enrollment, course registration, academic advising, and monitoring of student progression.
• Continuously monitor faculty files, maintaining listing of credentials, licensure, and certifications.
• In collaboration with Undergraduate and/or Graduate nursing program directors manage School of Nursing course building activities. including oversight and maintenance of databases for course building, course offerings, and course enrollments.
• Provide direct oversight, maintenance, and support for newly developing programs including oversight and maintenance of databases for course building, course offerings, and course enrollments.
• In collaboration with Administrative Assistants, provide administrative support for recruitment, interviewing, onboarding, and orientation of new faculty and staff.
• Coordinate and manage data gathering for programmatic, university, state, federal, and ranking reports throughout the year.
• Collaborate with Assistant Dean of Academics to ensure all required reporting is compiled and completed according to due dates.
• Maintain up to date databases and files for CPR, background checks and other applicable clinical requirements of students for clinical education.
• Provide support for the development and implementation of Benchworks surveys and analysis reports.
• Provide support for transition and utilization of EXXAT program for student clinical requirements and reviews.
• Oversee work study students and student/graduate assistants by serving as the supervisor of record, coordinating assigned tasks, monitoring performance of duties, and ensuring appropriate time record submission for hours worked.
• In collaboration with Nursing Program Directors, provide administrative support for budgeting and accounting of the Nursing Division fiscal resources including but not limited to creating purchase orders, making purchases, and tracking payments; reconciling vouchers, receipts, and purchasing card; tracking and categorizing invoices, bills, and other expenditures; maintaining tracking system of contracts submitted to the university workflow for the Division of Nursing.
• Coordinate and manage Division of Nursing faculty and staff travel which includes: preparing travel documents, completion and submission of authorization forms; processing post travel reimbursements, and ensuring compliance with Binghamton University financial policies and procedures.
• Work in a professional and focused manner to schedule and prepare for internal and external meetings with various stakeholders including campus leadership, faculty and staff, industry and university partners, advisory board members and project teams.
• Collaborates with Division/ISPC Directors and faculty to maintain updated Nursing cohort schedules.
• Participate in professional development activities including orientation, annual training requirements, and technical skill building as well as other continuing education activities that support professional growth and programmatic quality improvement.
• Maintain professional standards that ensure strict confidentiality of private records and all personal information.
• Plan, organize, and implement, in coordination with Sigma Theta Tau honor society, the annual end of academic year Division of Nursing award ceremony. In collaboration with the DSoN student award committee ensure the Binghamton University Foundation is notified of award recipients, award payments are requested, and award certificates are created where appropriate.
• Plan and implement all DSoN special events as required; and serve as support for all DCNHS events as appropriate.

Requirements:

• Bachelor's degree and three or more years of related experience with office administration and customer service skills
• Experience with business management tools including spreadsheets, word processing, calendar tools, and presentation software
• Experience in course building using INB Banner system
• Ability to communicate complex material effectively with a diverse group of individuals including faculty, staff, senior administrators, community partners, students, and visitors
• Ability to manage multiple projects and timelines with a high degree of accuracy and efficiency
• Ability to organize information and prioritize needs
• Ability to work both independently and collaboratively
• Strong professional, organizational, and interpersonal skills
• Effective written and oral communication skills
• Demonstrated ability to exercise sound judgment, and handle confidential matters with tact, discretion, and professionalism
• Ability to train and supervise student/graduate assistants and undergraduate work study students
• Ability to travel and work evenings and weekends on occasion

Preferred:

• Master's degree in higher education, public administration, or another applicable field of study
• At least two years of work experience in an administrative or higher education setting
• Experience conducting program evaluation
• Experience analyzing issues, presenting and overseeing problem resolution, and working collaboratively with numerous offices
• Experience working in a clinical environment

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=179083

Deadline for Internal Applicants: August 7, 2024

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.

This job has expired.