Senior Research Administrator II
Dartmouth College

Job Info

---

Posting date:

10/17/2024

Open Until Filled:

Yes

Position Number:

1129115

Position Title:

Senior Research Administrator II

Department this Position Reports to:

Dartmouth Cancer Center (DCC)

Hiring Range Minimum:

$81,400

Hiring Range Maximum:

$101,700

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Schedule:

Monday - Friday, 8am - 5pm with flexibility for occasional evenings or weekends.

Location of Position:

Lebanon, NH

Remote Work Eligibility?:

Remote eligible

Is this a term position?:

No

If yes, length of term in months.:

NA

Is this a grant funded position?:

Yes

Position Purpose:

To provide financial and administrative management and analysis for several complex operating and project budgets including multiple funding sources, multi-site research projects, or program projects. Applies a thorough understanding of the principles and practices of financial and grants management in the accomplishment of financial and administrative activities.

Description:

We are seeking a grant research administrator for Dartmouth Cancer Center based grant portfolios. This position is predominantly pre-award based but will have overlap with post award management. The position is eligible for fully remote work but would be operating with business hours in the eastern time zone.

Required Qualifications - Education and Yrs Exp:

Bachelors plus 6 or more years' experience or combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• 5-7 years of relevant experience in budget/grant management.
• Comprehensive knowledge of grant administration and grant accounting.
• Demonstrated experience financially managing complex research projects.
• Excellent accounting, management, organizational, and interpersonal skills.
• Ability to work effectively, independently, and as a member of a team.
• Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies in a professional manner.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Proficiency in spreadsheets, database management, and other computer software.
• Proven ability to create advanced Excel spreadsheets.
• Understanding of Uniform Guidance and NIH grant application guidelines.

Preferred Qualifications:

• Master's degree with a major in research administration, business administration, or the equivalent work experience.
• Certificate in research administration (CRA).
• Experience with ACS, DoD (DARPA, ONR, etc), NASA, and V Foundation.
• Experience with eRA Commons, ASSIST, Proposal Central, NSPIRES
• InfoEd, Hyperion Click Commerce or similar electronic routing and submission software.
• Experience with Oracle financial reporting systems or similar electronic financial reporting software.
• Experience with not-for-profit accounting and grants management in an educational
  and/or research setting preferred.
• Experience with proposals involving human and pre-clinical subjects.
• Experience with Dartmouth College and Geisel School of Medicine Policies and Procedures.

Department Contact for Recruitment Inquiries:

Nicole Constantineau

Department Contact Phone Number:

Nicole.Ryan.Constantineau@dartmouth.edu

Department Contact for Cover Letter and Title:

Rich Lucius

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Preferred, but not required

Special Instructions to Applicants:

This position is funded by a grant. Continuation is based upon available funds.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/76149

Description:

Grant Administration:

• Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests.
• Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and College administrative requirements.
• Translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly.
• In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes.
• Serves as a resource to staff and PIs on regulatory, compliance, and sponsor requirements.
• Organize training as needed in areas related to compliance and disseminate pertinent regulatory changes.
• Assists in the formulation of fiscal and administrative procedures for research programs.
• Develops responses to issues associated with administration of research activities.
• Coordinates with other departments and centers when necessary.
• Interacts with representatives of Dartmouth College, Geisel, Dartmouth- Hitchcock, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.
• Procures and oversees maintenance of equipment; sells/disposes of equipment no longer needed.
• Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required.
• Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies.

Percentage Of Time:

75

Description:

Financial Planning and Analysis:

• Develops, justifies and administers budgets for grants, reserves and operating budgets.
• Independently anticipates fluctuations in funding and makes financial recommendations to investigators.
• Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc. Collaborates with principal investigators in developing plans (and contingency plans) to meet identified needs.
• Provides principal investigators with regular budget status reports summarizing expenditures to-date and projected expenditures to end of budget period; advises on potential budgetary problems.
• Collaborates with Office of Sponsored Projects, Geisel Medical School, and Dartmouth-Hitchcock to ensure compliance with the College and granting agency policies. Advises department faculty and staff with respect to those policies.
• Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants.
• Works with the Department Chair and Operations Director to maintain projections of external support for departmental faculty and provides advance notice of a funding shortfalls.

Percentage Of Time:

10

Description:

Accounting:

• Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated.
• Supervises the processing of procurement as it relates to the operating and grant portfolio.
• Performs continuing review and analysis of accounting practices to enhance systems and processes as needed in the department.
• Participates in year-end closing process.
• Oversees and prepares payables, deposits, wage transfers and journal transfers. Reconciles monthly reports and resolves discrepancies.

Percentage Of Time:

5

Description:

Payroll Management:

• Develops and maintains personnel FTE distributions based on grant and department budgets.
• Manages the payroll authorization and adjustment process for the department. Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary.
• Oversees management of labor suspense and clearing accounts.

Percentage Of Time:

5

Description:

General Administration:

• Assists in priority setting and coordination of finance and administrative staff activities to assure that departmental needs, standards, goals, and deadlines are met.
• Supervises student and temporary administrative employees.
• Represents the Department on College, Geisel School, and Dartmouth-Hitchcock committees and at other forums.
• Assists with the recruitment of research staff as required by principal investigators.
• Assists with process improvement and training initiatives related to pre-award and post-award activities.
• Trains and coaches other financial and/or administrative employees.

Percentage Of Time:

5

--:

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--:

Performs other duties as assigned.

---