Senior Procurement Specialist (Enterprise Pharmacy)
Mass General Brigham

Job Info

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About Us

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step. Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Summary/Overview Statement

Reporting to the Enterprise Pharmacy Business Procurement Manager, the Senior Procurement Specialist is responsible for ensuring that all medications and supplies associated with the 340B Program Direct Replenishment model are properly purchased, stacked, and distributed. The Specialist participates in selection of vendors, products, assures that quality standards are met; introduces new products and troubleshoots product shortages when appropriate. The scope of the Specialist sourcing responsibilities encompasses the hospital's direct replenishment inventory associated with the 340B Program.

Due to its service focus and project management emphasis, this position requires strong interpersonal and communication skills, well-developed analytic and organizational skills, and the ability to meet deadlines while influencing but not directly managing the work of others.

Principal Duties and Responsibilities

• Prepares orders for approval.

• Modifies orders as necessary based on shipment location feedback.

• Places orders, close purchase orders, open POS when shipments are delayed or received impartially.

• Provides Customer Service to internal and external customers.

• Has ownership of designated Cost Centers and Vendors.

• Collaborates with MGH Materials Management and Partners Transportation to ensure medication and supply orders reach their defined delivery area in a timely manner.

• Ensures compliance with the 340B program through foundational 340B knowledge, NDC matching worksheets, and the third-party split billing software.

• Makes adjustments of ordered products within virtual inventory system(s).

• Analyzes drug recall process and communicates recalls to any affected parties.

• Participates in projects related to drug cost savings initiatives with a degree of autonomy appropriate to experience and project complexity.

• Creates, maintain, and presents regular status reports.

• Analyzes and conducts department audits as required.

• Supports department/functional team with Supply Chain requests.

• Tracks and resolves issues and action items.

• Recognizes, communicates, and escalates concerns relevant to supply chain and inventory management critical path and/or timelines in a timely manner.

• Completes specific tasks as directed.

• Professional Development to include Training and Certifications.

• Other duties as required.

Qualifications
Skills/Abilities/Other Details:

• Strong Customer service skills

• Ability to collaborate and work within a team

• Advanced Microsoft Office skills required

• Advanced presentation skills required

• Strong verbal and written communication skills

• Strong problem solving and negotiating skills

• Self-motivated, independent and possessing ability to learn quickly

• Ability to assimilate new software and understand new software releases and succeed in a changing environment

• Ability to successfully negotiate and collaborate with others of different skill sets, background, and levels within and external to the organization

• Ability to possibly work and cover weekend shifts

• Ability to document and commuinicate the status of progress against plans

• May include on-call coverage as business needs dictate

• Works with Pharmacy Business Procurement Manager to ensure appropriateness of monthly financials

• Possible local travel to Mass General Brigham sites

• Ability to flex outside standard business hours to accommodate clinical and executive team schedules

• While performing the duties of this job, the employee is frequently required to sit; talk; or hear; use hands to finger; handle; or feel; reach with hands and arms. The employee is occasionally required to stand; walk; and stoop; kneel; or crouch. The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.

EEO Statement
Mass General Brigham is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

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