Procurement Specialist I, Procurement Services
Wake Forest University

Job Info

---

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummaryThe Procurement Specialist is responsible for developing contracts and agreements to meet operational needs while providing optimal value to the University. Accountable for one or more procurement categories in support of long-term sourcing initiatives focused on quality, cost, delivery, and reliability. Works with campus customers and strategic suppliers to understand business processes and the functional impacts of all procurement decisions. Fulfills University-wide procurement needs in a timely manner in compliance with University policies and industry best practices. Influences customer and supplier relationships to maximize strategic value for University. Provides superior customer support and service.Job Description

Essential Functions:

● Collaborates with stakeholders to assess needs and organize business requirements into comprehensive sourcing plans.

● Develops category strategy, leverages spend, and yields high supplier performance for one or more procurement categories.

● Reviews departmental requisitions and orders to ensure the purchase is within reasonable tolerances, has received approval, and is appropriate.

● Uses best judgment to review factors including, appropriate method of purchase, dollar value, purchase quantity, unit of measure, etc.

● Executes multiple and simultaneous requisitions, supplier quotes, proposals, and bids for all goods and services.

● May manage and/or participate in pre-solicitation and pre-bid conferences and site visits.

● Assists with complex bids and contract negotiations.

● Ensures compliance with federal and state laws and other regulatory guidance.

● Supports a comprehensive supplier diversity program.

● Incorporates environmental sustainability goals into category strategies.

● Promotes social responsibility programs and improves the University's awareness, engagement, and support of global citizenship and community outreach initiatives.

● Promotes a culture of innovation and value creation.

● Advises University customers on processes and behavior to receive optimal cost, quality, delivery, and reliability performance from suppliers.

● Assists in the evaluation and recommendations of Group Purchasing Organizations for best-value opportunities.

● Proactively mitigates risk while remaining unafraid to challenge the status quo.

● Reviews supplier performance against negotiated service level agreements.

● Collaborates with customers and suppliers to resolve invoice and payment problems.

● Partners internally with Payment Services leadership to understand and negotiate the best payment strategy for suppliers and commodity types.

● Supports financial and compliance audits and contract performance reviews. ● Orchestrates customer value in significant ways beyond just cost savings.

Other Functions:

● Demonstrates excellent customer service.

● Moves adeptly from strategic thinking to tactical execution.

● Remains solutions-oriented and solves complicated problems.

● Communicates effectively.

● Innovates persuasively.

● Simplifies complexity.

Required Education, Knowledge, Skills, Abilities:

● Bachelor's degree.

● Minimum of one year of related experience, or an equivalent combination of education and experience.

● Demonstrated skill in specification writing, negotiations, and supplier management.

● Strong "hands-on" procurement abilities.

● Strong analytical and decision-making abilities.

● Strong technical and business writing and presentation skills.

● Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.

Preferred Education, Knowledge, Skills, Abilities:

● 3+ years of related experience, or an equivalent combination of education and experience.

● Substantial category management and indirect procurement experience.

● Professional certification from the Institute for Supply Management (e.g., CPSM) or other nationally recognized program.

● Experience within federal, state, or other highly-regulated procurement environment.

Accountabilities:

● Responsible for his/her own work.

Additional Job Description

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

---