Payroll Specialist
Clark University

Job Info

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Category:: Staff and Administrators
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Department:: FSO-Financial Services 5110
Locations:: Worcester, MA
Posted:: Jul 3, 2024
Closes:: Open Until Filled
Type:: Full-time - Exempt
Position ID:: 178424

About Clark University:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

Working closely with the Payroll Manager, the Payroll Specialist is responsible for the accurate and timely preparation and processing of all aspects associated with the bi-weekly payroll for over 1,300 employees. This role requires maintaining confidentiality, preparing reconciliations, generating related reports, and responding to inquiries.

Major Responsibilities:

• Prepare bi-weekly payroll, including reviewing hours and overtime on electronic timesheets.
• Contact supervisors for timesheet approvals and to resolve issues.
• Coordinate with HR and Student Employment to ensure accurate and timely processing of bi-weekly payroll.
• Maintain international employees' tax status using Sprintax software.
• Generate bi-weekly third-party payments (e.g., garnishments, union dues, etc.).
• Answer employee questions and resolve payroll-related issues.
• Supervise student employees.
• Assist with year-end W-2 and 1042-S processing.
• Assist with ADP/Banner tax liability reconciliation (bi-weekly and quarterly).
• Perform monthly benefit and general ledger account reconciliations.
• Perform additional responsibilities as requested or assigned.

Requirements:

• High School diploma or GED with at least 2 years of payroll experience or a comparable amount of training and experience.
• Experience with running payroll in Banner is preferred, but candidates with experience in any payroll system will be considered.
• Ability to maintain sensitive and confidential information.
• Ability to meet deadlines while maintaining a high degree of accuracy.
• Strong organizational skills with attention to detail.
• Ability to work independently and exercise sound judgment.
• Strong customer service skills.
• Effective oral and written communication skills.
• Ability to prioritize and handle multiple tasks and projects simultaneously.
• Extensive experience with Microsoft Excel.
• Knowledge of Microsoft Outlook.

Preferred:

• Accounting degree.
• Familiarity with Banner payroll software.
• Understanding of international treaty benefits/tax rules using international tax navigator software.
• Intermediate to advanced knowledge of Microsoft Excel.

Additional Information:

As of June 1, 2023 Clark University no longer requires employees or students to be vaccinated against COVID-19. However, Clark urges all community members to follow CDC guidelines for COVID-19 vaccination, which recommend that everyone stay up to date with COVID-19 vaccines including booster doses. This is important for your own personal health as well as the health of our community.

At Clark University, we are dedicated to building a workplace that celebrates diversity and fosters inclusion. We believe that diversity of experiences, perspectives, and backgrounds leads to a more innovative and productive work environment. Our commitment to diversity, equity, and inclusion is reflected in our hiring practices, employee development programs, and campus culture. We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.

To review the Clark University Police Department Annual Security and Fire Safety Report visit here.

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:

• Resume
• Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.

Applicants must be currently authorized to work in the United States for any employer.

A successful background check is required upon acceptance.

This job has expired.