Office Services Coordinator
Beacon Hill Staffing Group, LLC

Job Info

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Beacon Hill is hiring! We have partnered with a growing insurance company in Henderson, Nevada in hiring an Office Services Assistant to start immediately! This is a temporary-to-hire position.

The Office Services Assistant plays a key role in supporting the day-to-day operations of the office by ensuring that the environment remains organized, efficient, and conducive to productivity. This position involves a variety of administrative tasks, including managing office supplies, assisting with mail distribution, coordinating office maintenance, and providing general support to staff and management.

Key Responsibilities

1. Administrative Support
• Assist with office-wide administrative duties such as filing, photocopying, scanning, and document preparation.
• Support in organizing meetings, including setting up conference rooms, ensuring the availability of materials, and preparing refreshments as needed.
• Handle incoming calls and visitors, directing them to the appropriate department or individual.
• Assist with scheduling appointments and maintaining office calendars.
2. Office Supplies Management
• Monitor and maintain office supplies inventory, including stationery, office equipment, and other necessities.
• Place orders for supplies as needed and ensure timely delivery.
• Organize and maintain storage areas for office supplies, ensuring everything is easily accessible.
3. Mail and Package Handling
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail and arrange for courier or postal services as necessary.
• Maintain accurate records of incoming and outgoing mail for tracking purposes.
4. Facility Management
• Assist with the coordination of office cleaning, maintenance, and other building-related services.
• Report any maintenance issues or repair needs to the relevant department or service provider.
• Ensure the office environment is clean, organized, and fully functional for employees.
5. Customer and Staff Support
• Serve as a point of contact for staff members requiring assistance with office-related needs or resources.
• Provide general office support, such as arranging for catering, event logistics, or assisting with employee requests.
• Help maintain a positive, collaborative atmosphere in the office.
6. Record Keeping and Filing
• Maintain organized physical and digital files for office records, ensuring compliance with company policies.
• Assist with document retrieval and data entry as required.
7. General Office Tasks
• Help with organizing office events, staff meetings, or company-wide initiatives.
• Perform other administrative tasks as needed, including assisting with special projects or initiatives.

Qualifications

• Education: High school diploma or equivalent required; some college or vocational training preferred.
• Experience: 1-2 years of experience in an office environment or administrative support role preferred.
• Skills:
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficient with office software (e.g., Microsoft Office Suite, Google Workspace).
• Ability to multitask and prioritize effectively in a busy office setting.
• Strong interpersonal skills and a customer-service-oriented attitude.
• Basic knowledge of office equipment (copiers, fax machines, etc.).

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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