Office Manager
Roth Staffing Companies

Job Info

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We are hiring for an Office Manager. We are going through a tremendous growth period that includes new construction, so the piece is very important. We have a development team who is working on the construction piece, but this person will be involved. Office layout and seating options will be a huge piece of this role during this busy time. THIS IS AN IN OFFICE ROLE, NO HYBRID OR REMOTE OPTION.

About This Role:

The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, seating charts and task delegation. Experienced in handling a wide range of administrative duties and able to work independently with little supervision. Well organized, flexible, and enjoys the administrative challenges of supporting a growing, and sometimes chaotic office of 400 plus employees.

Key Responsibilities:

• Maintain a welcoming and professional first impression, managing the corporate receptionist.
• Foster a positive work environment, speaking with and listening to teams throughout the building and raising any concerns
• Ensure building standards are adhered to and bring any concerns to the attention of the Facilities Mgr.
• Create communication plans to ensure all office employees are kept up to date with all necessary information.
• Coordinate with Safety Council to schedule trainings and evacuation drills
• Ensure the smooth and efficient operation of the office by recommending technology and automation alternatives to upgrade manual processes.
• Maintain office layout and seating options utilizing Envoy and forecast in-office growth requirements.
• Coordinate with maintenance and construction teams on office build outs
• Identify opportunities for process and office management improvements, and design and implement new systems when necessary
• Ensure office supplies inventory and place orders as necessary.
• Place orders for weekly and adhoc lunches and other events
• Provide back up support for EA's and assist with general administrative duties
• Manage office expense budget and assure adherence.

Qualifications

To be successful in this role, you should possess the following qualifications:

• A strong commitment to service and a desire to make each person's life a little bit better
• Outstanding organizational and time management skills
• Familiar with office tools and applications
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree

Minimum Requirements:

• 7+ years experience in an office management role
• Excellent MS Office knowledge

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

This job has expired.