Office Manager
OHM Advisors

Job Info

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Come to work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities, our diverse 700+ team of professionals works collaboratively across multiple service areas including architecture, engineering, planning, surveying and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future.

What You Will Contribute to OHM Advisors

We are seeking an exceptionally collaborative Office Manager with a high level of emotional intelligence to join our Nashville team overseeing our Tennessee locations. This role plays a crucial role in the seamless operation of our offices, serving as the backbone of our day-to-day activities. This team also plays a pivotal role in fostering a positive and curious work environment utilizing a unique blend of communication, business acumen, technical aptitude, and exceptional organizational skills.

Your Responsibilities:

Office and Facilities Management

• Oversee all aspects of office and facilities management, including space planning, maintenance, cleaning, equipment maintenance, and security.
• Cultivate strong relationships with vendors and negotiate office supplies, equipment, and services contracts.
• Develop and monitor budgets for facilities maintenance, office moves, renovations, and improvements.
• Oversee management of office calendars, scheduling, appointments, and events.

Support Role Management

• Supervise and support administrative staff, fostering a collaborative and supportive team environment.
• Organize and delegate tasks effectively and with cost efficiency, ensuring seamless support functions within the engineering office.
• Conduct regular check-ins with managers and internal stakeholders, offer objective inputs, and facilitate clarifications.
• Champion a culture of collaboration, empathy, and inclusivity that aligns with the organization's values and goals, and regional focus.
• Plan and execute various training events and other activities.
• Understand and address the diverse needs and perspectives of team members.

Budget Management

• Organize and monitor budget reports for office operations, facilities, and culture development initiatives with a keen eye for financial stewardship.
• Track expenditures, identify variances, and implement strategic adjustments as directed to optimize resource allocation.
• Working with regional leadership and corporate representatives, prepare comprehensive financial and production reports to support informed decision-making and budget-planning processes.

Business Acumen and Strategic Planning

• Utilize strong industry business acumen to identify process improvements and operational enhancement opportunities.
• Communicate data and trends to foster understanding and acceptance of strategic planning efforts within a multi-disciplined firm.
• Collaborate closely with area leaders and senior management to align office operations and support systems with broader organizational objectives.

Requirements:

• Bachelor's degree in Business Administration, Organizational Psychology, or a related field. Within industry, work experience may be substituted on a year-for-year basis for the required education.
• Minimum 5 years of practical work experience with increasing responsibilities. Additional years required in lieu of advanced education requirements.
• Proven track record of success in office management and support roles within technical environments.
• Exceptional interpersonal skills and a demonstrated ability to navigate complex dynamics.
• Strong leadership capabilities, fostering collaboration, and building cohesive teams.
• Proficiency in the MS Office suite, including advanced Excel skills for financial analysis and reporting, advanced Word competency for correspondence and proposal support, and advanced PowerPoint skills for training and presentations.
• Impeccable communication skills, with insights to empathetically engage with stakeholders at all levels. Specifically, this role will interface with finance, marketing and human resources.
• Detail-oriented with a proactive approach to problem-solving and decision-making.
• A positive attitude, resilience, and a genuine passion for fostering a thriving workplace culture.

Benefits Summary

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.

Benefits:

• BCBSM Medical, Dental and Vision
• Company Profit Sharing
• Flexible Spending & Health Savings Accounts
• 401(k) retirement savings plan with employer matching contribution
• Paid professional association membership.
• Tuition & Certification Expense reimbursement
• Volunteer Service Leave
• 100% Employer-Paid Life Insurance
• Short & Long-Term Disability Options

Career Advancement & Enrichment Programs:

• Voluntary Wellness Program
• OHM Grad School
• OHM University

You can read more about each of these programs on our website.

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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