Executive Assistant - Asset Management
Roth Staffing Companies

Job Info

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We are hiring for an experienced Executive Assistant to support both our Chief Residential Experience Officer and Managing Director of Acquisitions and Asset Management. This support will extend to certain members their respective leadership teams. The ideal candidate is a self-starter who understands the importance of confidentiality, remains focused under pressure and demonstrates an outstanding attention to detail. Candidate should deliver the highest levels of quality and thoughtfulness in all verbal and written communication. We are looking for someone who naturally operates with a customer service mindset, acts as an ambassador for the organization and can partner effectively across the company adapting to unique personalities and working styles. THIS IS AN IN OFFICE ROLE: NO HYBRID OR REMOTE OPTION.

• Anticipate needs and provide high-level administrative support taking ownership of planning, executing, and delegating activities.
• Ensure executive's time is aligned with their weekly, quarterly and annual priorities.
• Advance preparation for all meetings and engagements, including comprehensive briefing materials and pre-reads, meeting agendas, presentations, itineraries etc. Review all materials for accuracy and completeness.
• Manage complex calendars and schedules; play the role of gatekeeper.
• Coordinate international and domestic travel arrangements, including reconciliation of all monthly expenses.
• Interact regularly and build relationships with employees at all levels across various teams always maintaining a service mindset.
• Deliver professional, thoughtful and intentional correspondence ensuring messages are on brand and tone.
• Act as an escalation point of contact for issues.
• Help with various administrative and office duties as assigned.
• Assist with organizing team events, socials, team off-sites, etc.

To be successful in this role, you should possess the following qualifications:

• Customer service mindset. Consistently maintain an optimistic approach to work and life, recognizing and taking pride in opportunities to support and serve.
• Integrity and discretion. Uphold the highest level of integrity in all that you do. Build genuine relationships based on trust and respect and show compassion and empathy in all interactions; along with professional discretion and maintaining confidence of those that entrust you with information.
• Prioritization and problem solving. Implementing a sound approach to problem solving with a keen ability to prioritize among uncertainty with grace, speed and confidence. Proactively seek out opportunities to identify and solve problems before they arise and find solutions with an unwavering commitment to excellence, ensuring the details never slip through the cracks.
• Polished executive presence. Build and maintain relationships across all levels of the organization, while tactfully negotiating complex business situations with sensitivity and discretion.
• Continuous learning. Quickly learn new technologies, programs and applications to expand your skillset that will result in increased performance and productivity.
• Expert communicator. Effectively drive consistency and understanding across the organization through effective communication. Understand the importance of both the method and timing in communications, skillfully adapt to match the content of your audience. Demonstrate excellent writing, editing, grammatical, and research skills.
• Multi-tasking. Balance many competing projects at once, understanding how to strategically accomplish within the needed timeframe. Thrive in an environment that moves quickly, shifts directions and is entrepreneurial in spirit.

Minimum Requirements:

• 8+ years' experience providing e

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