Event Coordinator
Texas State University

Job Info

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Posting Number:

2025164

Posting/Functional Title:

Event Coordinator

University Pay Plan Title:

Coord, Student Ctr Services

Location:

San Marcos

Department:

Student Center

Recruitment Type:

Open to All

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$3,676.00-$3,776.00

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• Experience in planning, organizing, and coordinating events.
• At least 2 years of customer service experience.
• Ability to build relationships and work as part of a team.
• Ability to communicate effectively.
• Experience with Microsoft Office.

Preferred Qualifications:

• Bachelors degree.
• Mazevo or room scheduling software experience.

Job Description:

This position is responsible for providing outstanding customer service and coordinating reservation details, logistics, and support for meetings and events in spaces managed by the LBJ Student Center (both in the LBJ Student Center and at other indoor and outdoor locations). Meet with clients to understand their needs and ensure successful event execution. Collaborate with members of the LBJ Event Services Team to deliver outstanding event experiences.

Job Duties:

Event Planning

• Utilize Mazevo event scheduling software to coordinate reservations, services, and business processes for scheduled events and meetings.
• Serve as a primary contact for complex, large, or multi-venue events.
• Coordinate with student organizations, university departments, and external clients to plan event logistics and review policies and procedures.
• Consult and coordinate event policies and logistics with designated campus partners, including catering, UPD, EHSREM, Student Involvement and Engagement, and Parking and Transportation.

Communication and Collaboration

• Communicate event details including timing, room set-up, audio-visual, technology, catering, and custodial needs to Event Services and Building Operations teams.
• Educate or assist clients on reservation requests and event coordination processes, providing support and troubleshooting to ensure a positive user experience.

Customer Service

• Provide excellent customer service before, during, and after events by proactively anticipating and addressing client needs, responding promptly to inquiries, and troubleshooting effectively.
• Direct visitors around the Student Center and create a positive guest experience.

Administrative

• Compile reports and event statistics. Provide information for Student Center annual reports and assessment initiatives.
• Serve as a vital member of the Event Services team by working with event planning and event operations to support LBJ Student Center events and ensure successful events and positive customer service.
• Serve on various committees and teams, and support programs and initiatives as requested.

Job Open Date:

11/25/2024

Job Close Date (posting closes at midnight):

12/11/2024

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume., You will be required to electronically attach a cover letter., You will be required to electronically attach a list of references.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/50562

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