Clerk V (EEO Intake Coordinator)
University of Massachusetts Amherst

Job Info

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Job no: 525557
Work type: Staff Full Time
Location: UMass Amherst
Department: Office of Equal Opportunity
Union: Non-Unit Non-Exempt
Categories: Human Resources, Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under general direction of the Associate Vice Chancellor for Equal Opportunity, ADA and Title IX Coordinator, the EEO Intake Coordinator (Clerk V) coordinates the Equal Opportunity Office's reporting and complaint intake function by conducting intake and assessment into discrimination, harassment, sexual misconduct, ADA compliance matters, and Title IX sexual harassment reports and/or complaints submitted by university students and employees.

Essential Functions

Intake

• Serves as initial contact for students and employees related to Title IX, discrimination and/or harassment complaints/reports.
• Administers complaint/intake process for the office by scheduling and conducting interviews and engaging in investigative research to determine if allegations warrant escalation.
• Assesses the applicability of university policies/procedures as related to complaints/reports received, and provide copies of applicable university policies to those reporting/complainant.
• Determines whether there is an immediate safety concern for the reporting party(s), complainant, and/or the campus.
• Refers individuals to appropriate university personnel, and provide relevant resources to those involved in the complaint.
• Assists the Associate Vice Chancellor and/or the AVC's designee with proposing interim safety, welfare, and supportive measures as needed for discrimination, harassment, sexual misconduct, and Title IX sexual harassment reports and/or complaints.
• Monitors and oversees interim support measures throughout the investigation, informal resolution, adjudication, and appeals processes.
• Coordinates transfer of complaints to Equal Opportunity Investigators when warranted, under supervision of the Associate Vice Chancellor.
• Maintains current knowledge of ADA, Title IX, and EO laws to ensure compliance with related government regulations.

Reporting and Records Management

• Maintains documentation and records of incoming complaints/reports, including communication with reporting party(s), complainants, Responsible Employees, and other third-parties.
• Ensures case management data and documentation of outreach, interim and support measures are up-to-date and maintained accurately.
• Prepares official correspondence and reports directed by the Associate Vice Chancellor.

Campus and Office Support

• Responds to informational inquiries of university policies related to the ADA, discrimination, harassment, sexual misconduct, Title IX, complaint resolution, etc.
• Assists with training and orientation programming for university staff, faculty, and students related to equal opportunity, civil rights, and university non-discrimination Title IX policies.

Other Functions

Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Two (2) years of experience with conducting intake and/or assessment meetings with parties reporting allegations of protected class discrimination and/or, harassment.

Knowledge of current state and federal compliance policies, laws, and practices related to discrimination, harassment, sex and gender-based harassment and discrimination, including but not limited to the ADA, Title VII, Title IX, and Sec. 504 of the Rehabilitation Act.

Demonstrated ability to exercise professional judgment, tact and discretion when dealing with sensitive matters and/or people in distress.

Demonstrated ability to effectively manage crisis intervention and response.

Experience working in an environment of strict confidentiality with sensitive information, materials and/or client interactions.

Demonstrated ability to present information in a clear and concise manner, both in writing and verbally.

Demonstrated experience building collaborative relationships and working successfully with individuals from diverse cultural backgrounds and perspectives.

Demonstrated experience using Microsoft Office applications and document sharing tools.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Bachelor's or Associate's Degree.
• Experience working in an institution of higher education.

Physical Demands/Working Conditions

Typical office environment.

Work Schedule

• Monday - Friday.
• 8:30 am - 5:00 pm.

Salary Information

Non-Exempt, Non-Unit Grade 15.

Special Instructions to Applicants

Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Nov 1 2024 Eastern Daylight Time
Applications close: Feb 1 2025 Eastern Standard Time

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