Brokerage Coordinator
Cushman & Wakefield

Job Info

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Job Title
Brokerage Coordinator

Job Description Summary
Supports broker team(s) through day-to-day administrative functions such as travel and expense management, marketing, pipeline management, revenue booking, report preparation, and related activities. The coordinator will also serve as a Listing Coordinator partner to the markets industrial brokerage teams. This position is split between our Rosemont, IL and Chicago, IL office locations, and expected to be in office 3-4x per week."

Essential Duties and Responsibilities
•\tCreate, format, and maintain marketing materials (brochures, presentations, proposals, case studies, qualifications booklets, newsletters, email blasts, invitations, announcements, boards, aerials, tour books, bios, team materials etc.) using corporate standard templates
•\tCreate simple maps and aerials to illustrate relevant information regarding the property being marketed or list of properties for consideration.
•\tApply corporate brand to all material and maintain consistency in appearance
•\tPrepare general excel charts, tables, and graphs
•\tManage the distribution of e-blasts (templated property e-blasts, announcements etc.)
•\tCoordinate with other departments (marketing, research, finance) based on the needs of the team and client
•\tProvide marketing, transaction onboarding and offboarding support for market industrial listings.
•\tSupports client relationship management in partnership with Broker(s)
•\tSupport timeliness of deliverables
•\tAdministrative tasks such as travel booking, expense management, calendar management and others.
Job Description

Key Responsibilities

• Pitch and Proposal Coordination
• Coordinate with internal functional groups on behalf of brokers in support of pursuits as
  needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)
• Attend strategy sessions with brokers and other departments as necessary to generate
  creative/innovative ideas for pursuits
• Coordinate appointments with internal and external clients and arrange any other accommodations that may be require
• Serve as point of contact for client requests
• Perform research, property searches and site selections

Business Development

• Collect and prepare information for client activity reports
• Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
• Create and administer marketing materials and collateral
• Update website content, social media, etc. on behalf of brokers
• Create budgets for broker projects in partnership with team
• Coordinate vendor services (e.g. photographs and aerials)
• Coordinate events (e.g. open houses, industry-related, etc.)
• Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings

Maintain Client Relationship Management Database

• Maintain and enter new leads and opportunities into the CRM system
• Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses
• Run reports

Deal Documentation and Revenue Accounting

• Prepare and collect all deal-related documents, and follow up with all parties on the execution as required
• Maintain and process all expense reports for brokers
• Coordinate with Legal for review and approval of agreements as necessary
• Create deal sheets per listing agreements for review and approval
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
• Maintain outstanding balances in CRM for brokers

Listing Coordination

• Support Listing Database on behalf of industrial brokers
• Partner with other brokerage coordinators in onboarding and offboarding of industrial listings.
• Enter new listings and share all required property information, availability, and additional
  information, as directed by fee-earner
• Maintain listings on internal and external databases
• Coordinate marketing updates, sign orders, brochure and eblast creation and updates

* This role will work out of both the Rosemont and Chicago locations

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.

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