Administrative Generalist Coordinator
Indiana University

Job Info

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Department

COLLEGE OF PROFESSIONAL STUDIE (SB-CPRO-IUSBA)

Job Summary

This is a shared position between the College of Professional Studies and the School of Education, housed within the College of Professional Studies. Shared responsibilities include processing eDocs and travel documents, maintaining files, and assisting with event preparation for both the College of Professional Studies and the School of Education. For the College of Professional Studies, this position manages the most complex office activities to achieve optimal utilization of equipment and employee productivity under minimal supervision.

Department-Specific Responsibilities / College of Professional Studies

• Provides administrative support to the Dean.
• Tracks expenses and processes budget expense controls.
• Assists in fundraising efforts.
• Assists in event preparation, i.e. logistics, catering
• May assist with data collection as needed for annual statistics
• May maintain confidential personnel files and organize/maintain electronic documents and resources related to college operations.
• Assists with College level marketing efforts.

Department-Specific Responsibilities / School of Education

• Provides administrative support to the Assistant Dean¿s Office
• Serves as initial point of contact for the Assistant Dean¿s Office
• Orders supplies and equipment
• Tracks expenses and processes budget expense controls
• Plans and organizes School-wide events in conjunction with other relevant offices
• Arranges annual advisory committee meetings.
• Assists with data collection as needed for program review and accreditation purposes.
• Maintains confidential personnel files and organizes/maintains electronic documents and resources from school and committee meetings

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
• Purchases and maintains office supplies and equipment, as well as budget expense control.
• May allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• May be part of a team to select and train other staff.
• May work on office projects engaging others to collaborate and accountable to see through to completion.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years of relevant experience

SKILLS

Required

• Proficient communication skills
• Effective interpersonal skills
• Excellent organizational skills
• Demonstrated ability to maintain confidential information
• Demonstrates excellent judgment and decision making skills
• Maintains a high degree of professionalism
• Ability to simultaneously handle multiple priorities
• Demonstrated time management and priority setting skills
• Ability to lead/manage others

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indiana University South Bend campus

South Bend, Indiana

Advertised Salary

$36,753.60 - $39,000.00 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

This job has expired.