Administrative Associate III (Full Time, Temporary)
Sam Houston State University

Job Info

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Requisition:

202400389S

Title:

Administrative Associate III (Full Time, Temporary)

FLSA status:

Non-Exempt

Hiring Salary:

This position is a pay grade 07. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.

This is a full-time, benefits eligible, temporary position expected to end on or before 02/15/2025.

Occupational Category:

Technical/Para-Professional

Department:

Homeland Security Institute

Division:

Division of Academic Affairs

Open Date:

11/20/2024

Open Until Filled:

Yes

Educational and Experience Requirement:

Associates degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Performs complex administrative assistant duties for the Homeland Security Institute.

Primary Responsibilities:

Performs complex administrative assistant duties for the Institute of Homeland Security (IHS) to include budgets, records, policy interpretation and office management. Provides departmental or University information to external constituencies, students, University departments, and staff. Monitors phones, walk-in traffic, and email communication. Performs specialized tasks requiring a high level of skill in preparation of reports. Assists in compiling data and preparing various written summaries concerning divisional/departmental activities. Schedules appointments and coordinates activities/calendar for department. Reviews, revises, and interprets policies and procedures. Acts as a liaison between administrator and staff in matters which may involve policy decisions. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence. Supports coordinating, organizing, and supporting training and collaboration events. Manages and coordinates travel activities for the IHS staff, contractors, and IHS partners. Orders and maintains supply inventory. Handles P-Card purchases and monitors expenses. Performs other related duties as assigned.

Other Specifications:

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

This is a full-time, benefits eligible, temporary position expected to end on or before 02/15/2025.

Full Time Part Time:

Full Time Temporary

Quicklink:

https://shsu.peopleadmin.com/postings/41564

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Annual Security and Fire Safety Report

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