TITLE: Administrative Assistant NKY (Boone, Kenton, Campbell Counties)DEPARTMENT: Cooperative Extension ProgramREPORTS TO: Northern KY Area DirectorCLASSIFICATION: Staff-12 monthsEFFECTIVE DATE: TBDSTANDARD WORK HOURS: 37.5 hours per weekEMPLOYMENT STATUS: Full-Time EMPLOYMENT CLASSIFICATION: Non-Exempt JOB SUMMARY: The Administrative Assistant under the direct supervision of the Northern KY Area Director, performs a variety of Extension and secretarial duties for the Extension Program with a focus on the Northern KY Area Office and Jefferson County Office. To support faculty and staff Extension personnel: interacts with the public, makes travel arrangements, and assists on travel documents, keeps a calendar for all Northern Ky and Jefferson County events, creates purchase orders, conducts research for pricing for supplies and equipment, works with high schools in Kentucky, as well as assists in some student outreach events. Additional duties include, processing forms, performing data entry, and establishing and maintaining records. Enters data, draft, edit, revise, and print letters, tables, reports, and other materials for the unit. Most often duties include answering and directing phone calls, filing information, and managing office supply needs to support faculty and staff Extension personnel: interacts with the public. Additional duties often include tasks such as scheduling appointments, coordinating program events, greeting visitors, and maintaining organized file systems for the program staff. ESSENTIAL JOB FUNCTIONS:Supports the Northern KY Area Director and needs of the NK Area Agents and Jefferson County Staffand Extension program.Keeps a calendar for all Northern KY and Jefferson County Events.Makes travel arrangements and assists on travel documents and assigns vehicles to travelers.Research pricing for supplies and equipment, creates and processes requisitions.Works with high schools in the area and assists in some student outreach events.Performs a wide variety of typing assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.Daily interactions with the public, staff, and facultyCreates and distributes correspondence, reports, and other documents.Proof and edit letters, success stories as well as enters program contacts into the Kentucky Reporting System (KERS)Assists with creating and maintaining frequent publications for community and partners.Performs data entry and maintains files, database, and record retention.Maintains budgets and accounts.
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