Administrative Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a financial services firm in Boston, is seeking a Temporary Admnistrative Assistant for the next 8+ months. This role will be onsite in Boston Monday-Friday 8:30am-6pm. The pay is $28-$30/hour based on previous experience. See below for additional information!

Overview of Position:

The Administrative Assistant will provide high-level administrative support to the Managing Director and other staff members.

• Answer and screen incoming phone calls
• Welcome and direct visitors and clients upon arrival
• Maintain a professional, tidy office space while keeping an organized filing system
• Assist with correspondence and production of presentations
• Work closely with administrators in other office locations, including the corporate office
• Handle facility and network issues with the leasing office
• Retrieve information as requested from various documents, emails, and other research; prepare written summaries of data when needed
• Respond to and resolves administrative inquiries and questions
• Coordinate and schedule complex travel, meetings, and appointments
• Arrange travel itineraries, agendas and compile documents for travel as needed
• Maintain office supplies, kitchen, and coordinate maintenance of office equipment
• Maintain a system for recording monthly expenses
• Perform other related duties and projects as assigned

Qualifications:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office or related software
• Excellent organizational skills and attention to detail
• Ability to work independently with the ability to prioritize conflicting needs in a proactive manner

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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