Administative Legal Support Assistant
Beacon Hill Staffing Group, LLC

Job Info

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A law firm in Downtown Miami specializing in Litigation is seeking an Admin Legal Support Assistant. Firm offering competitive pay and benefits.

Summary

This entry-level role will provide continual and consistent administrative support to the Attorneys and other members of the Admin Resource Team throughout the Firm. Administrative Support Assistants (ASA) must successfully complete an in-depth training and mentoring program, to gain the ability to work in all practice groups of the firm.

Position Responsibilities:

• Edit, format, print and revise all letters, memos, reports, forms, labels and other printed material
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files when requested
• Maintain daily appointment calendar, book meetings, make travel arrangements, as required
• Handles expense reimbursements
• Enter attorneys' time for timesheets and billing purposes
• Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact
• Printing, scanning materials
• Transcribe dictation
• Prepare courier packages
• Process check requests and invoices for payment by Accounting department
• Utilize and review materials from admin teams to ensure accuracy
• Support junior members acting as buddy/mentor
• May assist with client monthly billing processes
• Proactively builds and co-ordinates relationships with other LAA's and teams
• Proactively supports team and demonstrates willingness to upskill and learn with others
• May undertake specific practice group tasks and requirements
• E-filing in State and Federal Court

Minimum Qualifications:

• High School Diploma or Equivalent; Bachelors or Associates Degree preferred.
• Strong proficiency in Microsoft Office products, including Word, Excel and Power Point.
• Detail-oriented, well-organized and have the ability to manage multiple assignments.
• Strong communications skills, both written and oral, with careful attention to grammar, spelling and punctuation.
• Prior legal administrative support experience, a plus

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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