A/R Specialist
Beacon Hill Staffing Group, LLC

Job Info

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Position: Accounts Receivable Specialist

Summary:
The Accounts Receivable (AR) Specialist is responsible for ensuring the timely collection of payments from customers, maintaining accurate financial records, and managing a variety of invoicing and billing functions. This role involves collections and reconciliations for clients, while continuously seeking to enhance processes and meet established deadlines.

Essential Duties:

• Process and record accounts receivable transactions accurately and efficiently.
• Handle all incoming receivables, including the preparation and execution of deposits.
• Reconcile accounts, enter payments, and process refunds and adjustments as necessary.
• Review account information, researching and resolving any payment discrepancies.
• Validate sales orders against customer purchase orders to ensure alignment in SAP.
• Collaborate with internal departments and client teams to complete tasks as needed.
• Track and calculate monthly sales commissions.
• Prepare payment applications per customer requests on their respective portals.
• Maintain comprehensive records of invoices, deposits, and all correspondence related to payment collections.
• Issue down payment invoices and manage corresponding applications.
• Follow up with customers on overdue payments, address inquiries, and resolve payment disputes.
• Prepare documentation for external auditors as requested by the Accounting Manager.
• Generate reports as requested by the Accounting Manager.
• Develop and maintain spreadsheets as necessary for internal controls.
• Organize and securely maintain financial records both physically and electronically.
• Assist with month-end closing processes and provide support to the finance team as required.
• Perform other special duties as assigned.

Supervisory Duties:
None

Education and/or Work Experience Requirements:

• Bachelor's degree in Accounting, Finance, or a related field is preferred.
• A minimum of three years of accounts receivable experience or a related financial role is required.
• Proficiency in Microsoft Office Suite, particularly Excel; experience with SAP or similar ERP systems is essential.
• Familiarity with Textura and Procore is preferred.
• Excellent organizational and critical thinking skills.
• Strong attention to detail, along with analytical and problem-solving abilities.
• Comprehensive knowledge of accounts receivable processes, including vendor billing and customer invoicing.
• Strong customer service and collaboration skills, with the ability to work effectively with multiple partners and peers across the organization.
• High level of integrity and dependability, coupled with a strong sense of urgency.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future™

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